Constitution

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5th September 2011

 

Contents:

1.
Preliminary
2.
Name and Title
3.
Definitions and Interpretations
4.
Objects and Recognition
5.
Establishment of Branches
6.
Control and Management of the IDGU
7.
Control and Management of a Branch
8.
Trustees
9.
Finance
10.
Membership and Entitlement
11.
Admission to Membership
12.
Suspension or Termination of Membership
13.
IDGU Subscriptions
14.
Provincial Branches
15.
Provincial Committee
16.
Branch Meetings
17.
The Executive Committee
18.
IDGU Officers and Vice President
19.
Representatives to other Bodies
20.
Eligibility for Election
21.
Voting Rights
22.
Honorary Vice President
23.
Honorary Delegates
24.
Annual General Meeting of the Union
25.
Ordinary General Meeting of the Committee
26.
Special General Meeting of the Committee or of a Branch
27.
Attendance at Meetings
28.
Convening of Meetings
29.
Notice of Council Meetings and Branch General Meetings
30.
Quorum
31.
Notices of Motion
32.
Notification of Branch Officers and Delegates and requirements for Meetings of Committee
33.
Voting (except elections)
34.
Voting at Elections
35.
Alteration of Constitution or Rules
36.
Bye Laws
37.
Decisions
38.
Drug Abuse
39.
Dissolution of the Union
40.
Code of Ethics








1. PRELIMINARY

1.1 Rules herein are indicated by consecutive numbers.

1.2 Clauses are indicated by consecutive numbers preceded by Rule numbers.

1.3 Sub-Clauses are indicated by consecutive numbers preceded by Clause numbers.

1.4 Sub Sub-Clauses are indicated by consecutive numbers preceded by Sub- Clause numbers

1.5 Cross reference of Rules, Clauses and Sub-Clauses herein referred to shall mean the Rules, Clauses and Sub-Clauses of these Rules.


2. NAME AND TITLE
  

The name and title of the body constituted shall be "Irish Deaf Golf Union".


3. DEFINITIONS AND INTERPRETATIONS
 

3.1 In this Constitution, in these Rules, in the Bye-Laws and in the Duties and Terms of Reference of Committees and Sub-Committees of the Union, unless the context otherwise requires:-

3.1.1 The "Irish Deaf Golf Union" hereinafter for brevity referred to as the IDGU and founded in 1995 shall mean the National Administrative Authority for Deaf Amateur Golf in Ireland.

3.1.2 The "World Deaf Golf Federation" hereinafter for brevity referred to as the WDGF and founded in 1995 shall mean the International Administrative Authority for Deaf Amateur Golf in the World.

3.1.3 The "Golfing Union of Ireland" hereinafter for brevity referred to as the "GUI" and founded in 1891 shall mean the National Administrative Authority for Men’s Amateur Golf in Ireland.

3.1.4 The "Royal and Ancient Golf Club of St. Andrews" hereinafter for brevity referred to as the "R & A" shall mean the Ruling Authority of Amateur Golf.

3.1.5 The "Council of National Golf Unions" hereinafter for brevity referred to as "CONGU" shall mean the International Administrative Body for Men’s Amateur Golf in the Home Countries of England, Ireland, Scotland and Wales.

3.1.6 The "Standard Scratch Score and Handicapping Scheme" hereinafter for brevity referred to as the "SSS & HS" shall mean the scheme prescribed by CONGU for handicapping amateur golfers in the Home Countries.

3.1.7 The "Irish Ladies’ Golf Union" hereinafter for brevity referred to as the "ILGU" and founded in 1893 shall mean the National Administrative Authority for Ladies’ Amateur Golf in Ireland.

3.1.8 The "Professional Golfers’ Association" (Irish Region) originally founded in 1911 by the GUI at the request of the Professional Golfers of Ireland and then known as the Irish Professional Golfers’ Association, shall mean the Governing Authority for Professional Golf in Ireland.

3.1.9 The "Provincial Branches" shall mean the Branches of the IDGU in each of the four Provinces of Ireland namely Connacht, Leinster, Munster and Ulster and where the word "Branch" occurs it shall mean such one or all of the Provincial Branches as the context requires.

3.1.10 The "Executive Committee" constituted under Rule 17 hereof shall mean that Committee of the IDGU appointed for the more convenient conduct of the affairs of the IDGU.

3.1.11 All other Committees and Sub-Committees constituted under Rule 15 hereof shall be answerable to the Executive Committee. (Vide Clause 17)

3.1.12 A "Voting Member" is a voting member of the IDGU. His Subscription has been or is being paid.

3.1.13 "Bye-Laws" shall mean the Bye-Laws of the IDGU. (Vide Clause 36)


4. OBJECTS AND RECOGNITION
 

4.1 The objects of the IDGU shall be:

4.1.1 To promote and administer the game of Deaf Amateur Golf in Ireland in accordance with the Rules of Golf as approved by the R & A.

4.1.2 To arrange the Annual National Deaf Golf Championship and up to four Provincial Tournaments as may be deemed appropriate from time to time, as well as international tournaments and matches.

4.1.3 To co-operate with the World Deaf Golf Federation, Irish Deaf Sports Association, R & A, CONGU, other National Golf Unions, International Golf Associations and kindred bodies.

4.1.4 To provide Union members a uniform standard of handicapping in accordance with the SSS & HS as prescribed by CONGU.

4.1.5 To provide Union members advice and assistance (other than financial) in all matters appertaining to golf.

4.1.6 Generally to promote and foster the Deaf Golf game in every way.

4.2 The IDGU recognises the World Deaf Golf Federation as the corresponding Governing Authority for Deaf Amateur Golf in the World and recognises Irish Deaf Sports Association as the corresponding Authority for Deaf Amateur Sports in Ireland.

4.3 The IDGU recognises the Golfing Union of Ireland as the corresponding Governing Authority for Men’s Amateur Golf in Ireland, Irish Ladies’ Golf Union as the corresponding Governing Authority for Ladies’ Amateur Golf and the Professional Golfers’ Association (Irish Region) as the Governing Authority for Professional Golf in Ireland.


5. ESTABLISHMENT OF BRANCHES
 

A Branch of the IDGU is established in each of the four Provinces of Ireland.


6. CONTROL AND MANAGEMENT OF THE IDGU
 

The business of the IDGU shall be controlled and managed by the Executive Committee.


7. CONTROL AND MANAGEMENT OF A BRANCH
 

The business of a Branch shall be controlled and managed by it’s Provincial Committee, and be subject to the terms of Rules 16, 17 and 18 of this Constitution.


8. TRUSTEES
 

8.1 All property of the IDGU shall vest in two Trustees who shall be appointed by the Committee and who shall deal with the property of the IDGU by acquisition, sale or mortgage or in any other manner as directed by resolution of the Committee.

8.2 Each Trustee shall be entitled to attend any meeting of the Committee in his capacity as Trustee but in such capacity shall not have a vote.

8.3 Each Trustee shall be indemnified by the IDGU against losses and expenses, which he may incur or for which he may become liable by reason of his acting as Trustee.

8.4 The Committee shall have power by resolution to remove from such Office any Trustee if the Committee in its absolute discretion considers it to be necessary or desirable in the interests of the IDGU to do so.

8.5 If a vacancy should occur in the number of Trustees by removal, resignation or death, the number of Trustees shall be restored to two at the next meeting of the Committee. The Provincial Branch can nominate the proposed Trustee to the next meeting of the Committee.


9. FINANCE
 

9.1 The Bank Account shall be kept in the name of the IDGU in such Bank or Banks as the Committee may from time to time determine.

9.2 All cheques shall be signed by two out of the following three; the President, Honorary Treasurer and the Honorary Secretary.

9.3 The Committee shall have absolute discretion as to all investments of IDGU funds, which shall stand in the names of the Trustees of the IDGU.

9.4 The Honorary Treasurer of the IDGU shall: -

9.4.1 keep full and detailed accounts, books and records showing the financial affairs, receipts and disbursements of the IDGU.

9.4.2 Pay all properly incurred expenses.

9.4.3 Prepare a budget for the ensuing year for consideration prior to submission to the Committee.

9.4.4 Carry out such other duties as are set out in the Standard Duties of a Charitable Treasurer.

9.5 Each member of the IDGU shall, on application, be supplied with a copy of the Report of the Honorary Treasurer of the IDGU and a copy of the Statement of Accounts of the IDGU.

9.6 The Financial Year of the IDGU shall be as determined by the Committee.


10. MEMBERSHIP AND ENTITLEMENT

 

10.1 The IDGU shall be the Federation of Deaf Golf in Ireland.

 

10.2 To be eligible for membership of the IDGU, it is open to all Irish Deaf person who must be aware of the following references:

 10.2.2 Golfers are forbidden to wear hearing aids during national competitions  (Optional depending on insurance position)

 10.2.3 New Members are welcome to play without their official handicap in National & Provincial competitions.

 10.2.4 His ‘temporary’ handicap will be decided by the Executive Committee and its decision is held to be final.

10.2.5 Non-Irish golfers residing in Ireland, wishing to apply to the IDGU must apply in writing to the Executive Committee for acceptance.

10.2.6 National & Provincial Competitions are open to all paid up members and;

10.2.6.1 Guest golfers, who must be accompanied by a paid up member and must seek permission from the Executive Committee for clearance

10.2.6.2 .Any wild, aggressive or intimidating behaviour by guest golfers will have to receive appropriate attention and will not take further part in the competition or in future competitions

 10.2.6.3 Guest golfers must give priorities to members in National & Provincial competitions.

 10.3. To be selected for Ireland in International competitions, the perspective members must accept and comply the following references:

 10.3.1 a hearing loss of 55 decibels in the better ear.

 10.3.2 Golfers are forbidden to wear hearing aids during competitions (Compulsory)

 10.3.3 Golfers’ official handicap must be 15 or under as stated in the World Deaf Golf Championships’ Constitution.

 10.3.4 Handicap records to confirm the golfer’s official handicap must not be over one year old.

 10.3.5.Golfers must enter the National & Provincial competitions, where rankings and points will be taken into consideration.

 10.3.6 Golfer must be a current and valid Irish passport holder.

 10.3.7 The Executive Committee along with the other Committee members, will consider the Irish team selection and its decision are held to be final.

 10.4 The prospective Members must have and comply with a Constitution and Rules appropriate to a golf club. Such members shall:

10.4.1 Accept and comply with the Rules of Golf as approved by the R & A.

10.4.2 Accept and comply with the Rules of Amateur Status as approved by the R & A.

10.4.3 Accept and comply with the HS prescribed by CONGU and such rules thereunder as may require to be implemented from time to time by the IDGU.

10.5. Undertake in writing:

10.5.1 to be bound by the Constitution of the IDGU

10.5.2 to conform with the Bye-Laws of the IDGU

10.5.3 to conform with the Bye-Laws of the Provincial Branch

10.5.4 to keep Handicap Records (including three previous years), and which must be available for inspection by Executive Committee of the IDGU at reasonable notice.


11. ADMISSION TO MEMBERSHIP

11.1 Admission to membership of the IDGU as a member shall be conditional on the following:
 

11.1.1 the applicant can only be a member as provided in Rule 10.

11.1.2 The application for membership must have been considered and approved by the Executive Committee.
 

11.1.3 The application for membership can only be made on the form prescribed by the Bye-Laws of the IDGU, which may be obtained, from either the IDGU or a Provincial Branch Office.

11.1.4 The completed form must be accompanied by:

11.1.4.1 the appropriate fee fixed from time to time by the Executive Committee.

11.1.4.2 a copy of the member‘s audiology record and the updated official handicap record.

11.1.4.3 the completed and signed undertaking as prescribed in Sub-Clause 10.5

11.5 When a member is affiliated;

11.5.1 IDGU may allot official handicap to the member in accordance with the provisions of the HS.

11.5.2 May enter IDGU and Branch team events and the member may enter IDGU and Branch individual championships and tournaments and compete in open competitions run by its or other affiliated Provinces.

11.5.3The Executive Committee will formally ratify the application of the member at its next meeting and the member will be entered in the IDGU records as an affiliated member.

11.6 If the Executive Committee rules that an applicant should not be admitted to membership, it shall notify its decision in writing as soon as possible to the applicant who may appeal to the Executive Committee whereupon the matter shall be placed on the agenda for the next meeting of the Executive Committee for its consideration and the applicant shall be notified in writing of the time and place at which the meeting is to be held and shall be invited to send not more than two representatives to such  meeting.  Having considered the report of such representations as shall have been made on behalf of the applicant, the Executive Committee shall either confirm its previous ruling or reverse such ruling and admit the applicant to membership subject, if the Executive Committee considers necessary, to such conditions as the Executive Committee may impose.

11.7 Any members applying for membership of the IDGU makes its application in the knowledge that it has no entitlement to membership and must accept that, if its application is refused by the Executive Committee, the outcome of the appeal  is final.

11.8 Every applicant shall be furnished with a copy of the Constitution and Bye-Laws of the IDGU when being issued with the form of application for membership.

11.9 Any member may resign from IDGU by informing the Honorary Secretary in writing.


12. SUSPENSION OR TERMINATION OF MEMBERSHIP
 

12.1 Of the member’s Golf Club

12.1.1 In the case of infringement by a member of any of the provisions of this Constitution or breach of any of the Rules or any of the Bye-Laws (including non-compliance with any of the provisions of Clause 10.2, Sub-Clauses 10.2.1 to 10.5.3 hereof) such member shall be liable to have his membership suspended for a stated period or have his membership terminated.

12.1.2 In the case of a member which permits a breach of the Rules of Amateur Status as approved by the R & A to take place on its course or links or in the Clubhouse, or if the member fails to comply with CONGU’s SSS & HS, the member shall be held to have infringed the provisions of this Constitution and shall be liable to have his membership suspended for a stated period or to have his membership terminated.

12.1.3 Every allegation of such infringement committed or permitted by a member which shall have been reported to the Honorary Secretary of the IDGU shall be referred by him to the member’s Golf Club having access to the Club against which such allegation shall have been made. If such direction is given, the Committee to which the matter has been referred shall, as soon as practicable, hold an enquiry into the allegation made having given reasonable notice to the member concerned of the time and place at which such enquiry shall be held, and shall give such member every facility to appear and to be represented by not more than two representatives at such enquiry and shall afford every reasonable facility to such member to refute the allegation made.

12.1.4 If, after holding such enquiry as aforesaid, the Committee considers that the allegation is well founded it shall notify its finding in writing as soon as practicable to the member concerned shall as from the date of such notification, be suspended until the meeting of the Committee held next after the expiration of one calendar month from the date of such notification as aforesaid. The report of the Committee on such enquiry shall be placed on the Agenda of such meeting for consideration by the Committee and the member shall be notified in writing of the time and place at which such meeting is to be held and shall be invited to send not more than two representatives to such meeting.

12.1.5 Having considered the report of the allegation and such representations as shall have been made orally or in writing on behalf of the member, the Committee shall either confirm or set aside the finding of the member’s allegation. If such finding is confirmed the Committee may impose an additional period of suspension on the offending member as it shall consider appropriate in the circumstances.

12.1.6 Any membership who is terminated shall forfeit all rights to any property of the IDGU.


13. IDGU SUBSCRIPTIONS
 

13.1 The amount of annual subscription payable to the IDGU by a Member shall be decided from time to time by the Committee.

13.2 The method of payment of the above subscription and levies and the penalty for delay or failure in paying same shall be as prescribed by the Bye-Laws.

 
14. PROVINCIAL BRANCHES
 

14.1 Each Branch shall be composed of their members in its Province. Each member shall be entitled to delegate up to three representation in its Branch irrespective of the number of members in respect of whom the IDGU Subscription have been paid as stated in its last annual return to the IDGU.


15. PROVINCIAL COMMITTEE
 

15.1 The affairs of each Branch shall be administered by a Provincial Committee which shall have control of each member in its Province and be responsible to the Executive Committee for the supervision and control of the playing of the game of golf by the members in its Province.

15.2 The officers of each Branch shall be the Branch Chairman, the Hon. Branch Secretary and the Hon. Branch Treasurer. The Offices of Hon. Branch Secretary and Hon. Branch Treasurer may be held by the same person.

15.3 The officers of each Branch, elected under Clause 34 hereof shall constitute the Provincial Committee of the Branch.

15.4 A Provincial Committee may appoint Sub-Committees for the more efficient discharge of business, but such Sub-Committees shall have no power to commit the Branch to any expenditure or liability without the direct authority of the Provincial Committee previously obtained.

15.5 A Provincial Committee shall have power by resolution to remove any member of the Provincial Sub-Committee if the Provincial Committee, in its absolute discretion, considers it necessary or desirable in the interest of the Branch of the IDGU to do so.

15.6 If a vacancy shall occur by removal, resignation, death or any other cause, the Provincial Committee may appoint a substitute to fill the vacancy until the next Annual Branch General Meeting.

15.8 At all meetings of a Provincial Committee the Branch Chairman shall preside. In his absence an Officer of the Branch shall preside. Should none of these persons be present the meeting shall be abandoned.


16. BRANCH MEETINGS
 

16.1 Each Branch shall hold a Branch Annual Meeting not later than 30th November in each year at which the following elections shall take place, and each Branch shall prescribe the order of these elections:

16.1.1 A Branch Chairman who shall retire after two years but shall be eligible for re-election. Each Chairman, on the expiration of his term of office, shall become, ex-officio, a member of the Provincial Committee without voting power, during the term of office of his immediate successor.

16.1.2 A Branch Honorary Secretary who shall retire after two years, but shall be eligible for re-election, act as Honorary Secretary to the Provincial Committee and act as Honorary Treasurer unless the Provincial Committee appoints a separate officer as Honorary Treasurer.

16.1.3 Such other Branch committee officer or officers as the Branch by its Bye-Laws may prescribe.

16.1.4 Ordinary members of the Provincial Committee, the number and composition of which shall be prescribed by the Bye-Laws of the Branch.

16.1.6 An Honorary Auditor who shall retire bi-annually but shall be eligible for re-election or the appointment of an Auditor who shall be eligible for reappointment.

16.2 At all meetings of the Branch the Branch Chairman shall preside. In his absence an Officer of the Branch shall preside. Should none of these persons be present the meeting shall be abandoned.

16.3 Each Branch shall, if required, hold such other Meetings as provided for in Clause 29

16.4 Voting shall be in accordance with the appropriate provisions of Rule 21.

16.5 Notice of Branch Meetings shall be in accordance with the provisions of Rule 29.


17. THE EXECUTIVE COMMITTEE
 

17.1 The Committee shall consist of:

17.1.1 The President of the IDGU, who shall be elected by the IDGU members and shall hold office for a period not exceeding two-year term, to coincide with the biannual World Deaf Golf Federation AGM, and shall be eligible for re-election. During his term of Office the President shall submit a report to the Annual General Meeting.

17.1.2 The President of the IDGU shall hold office for a period not exceeding four years and shall not be eligible for re-election.

17.1.3 The Honorary Secretary of the IDGU, who shall be elected by the members and shall retire after two years and shall be eligible for re-election. During his term of office he shall act as Honorary Secretary to the Committee and shall submit a report to the Annual General Meeting.

17.1.4 The Honorary Treasurer of the IDGU, who shall be elected by the members and shall retire after two years and shall be eligible for re-election. During his term of office he shall carry out the duties as seen in Rule 9 of this Constitution.

17.1.5 Subject to the requirements of Clause 14 the President, Honorary Secretary and delegates elected by the Branch.

17.1.6 The total number of representatives from each Branch, inclusive of those named in Sub-Clause 15.2 will be:

Leinster --- up to three

Ulster --- up to three

Munster --- up to three

Connacht --- up to three

17.2 The Committee shall appoint Auditors who shall retire annually and be eligible for re-appointment.

17.3 The Executive Committee may appoint Committees and Sub-Committees for the more efficient discharge of business, but such Committees shall have no power to commit the IDGU to any expenditure or liability without the direct authority of the Executive Committee previously obtained. (Vide Sub-Clauses 3.1.11)

17.4 The Committee shall employ a General Secretary and such additional staff if ever it may deem necessary for the achievement of the objects of the IDGU.

17.5 The Executive Committee shall have power by resolution to remove from office any member of any of its Committees or Sub-Committees if the Executive Committee in its absolute discretion considers it either necessary or desirable in the interest of the IDGU to do so.

17.6 If a vacancy should occur by resignation, removal or death the members concerned shall nominate a replacement for election by subject to the following provisos:

17.6.1 If the Office of the President becomes vacant it shall be filled by the Vice-President who will serve in that capacity until the next Annual General Meeting, and to coincide with the biannual World Deaf Golf Federation AGM.

17.6.3 If the office of Honorary Secretary or Honorary Treasurer becomes vacant the Executive Committee shall nominate an acting replacement who will serve in that capacity until the next Annual General Meeting .

17.7 At all meetings of the Committee the President shall preside. In his absence, an Officer of the IDGU shall preside. Should none of these persons be present the meeting shall be abandoned.


18. IDGU OFFICERS AND VICE President
 

18.1 The Officers of the IDGU shall be the President, the Vice-President, the Honorary Secretary and the Honorary Treasurer.

18.2 The Chairman of each Branch shall be a Honorary Delegate of the IDGU.


19. COMMITTEES AND SUB-COMMITTEES
 

19.1 Such other Committees or Sub-Committees as shall be elected from time to time by the Executive Committee shall operate in compliance with the Duties and Terms of Reference of each Committee or Sub-Committee. (Vide Sub-Clauses 3.1.10, 3.1.11)


20. REPRESENTATIVES TO OTHER BODIES
 

20.1 The Committee shall send representatives to the undermentioned bodies as follows:

20.1.1 WDGF - at least two IDGU officers to attend their AGM.

20.1.2 IDSA - one IDGU officer or a IDGU member approved by the Committee from amongst those entitled to attend the Union meetings to attend the AGM of IDSA.

20.1.3 Nominations of representatives to outside bodies or organisations involved in the promotion or administration of Deaf Golf must have the approval of the Committee subject to Rule 37.

20.1.4 If, for any reason whatsoever, any representative so appointed is unable to attend any Meeting of these organisations, the Honorary Secretary shall consult with the President regarding a Substitute.


21. ELIGIBILITY FOR ELECTION
 

21.1 No person, unless he conforms with the "Rules of Amateur Status" for the time being approved by the R & A and is a member for whom the IDGU’ subscriptions have been paid by the member for the last two years.

If any question arises as to whether or not a person conforms with the said Rules the matter shall be referred to the Executive Committee whose decision thereon shall be final.

21.2 Team Captains

21.2.1 The International Captain shall be elected biannually by the Committee at the Annual General Meeting and shall not serve in that capacity for more than four years.

When electing the Senior International Captain the Committee shall give preference to a person who has been selected to represent Ireland in previous World Deaf Golf Championship or his Province as a Senior Inter-provincial player.


22. VOTING RIGHTS
 

22.1 At each meeting of the Executive Committee

22.1.1 Only the Officers of the IDGU, shall have a right to vote.

22.1.2 At the Annual General Meeting, on the election of the President the then Immediate Past President shall cease to have the right to vote and the candidate for the office of President shall not have the right to vote until elected to that Office.

22.2 At Branch Meetings

22.2.1 Every member of the Provincial Branch shall have the right to vote.

22.2.2 Unless he be an outgoing member of a Provincial Committee, a candidate for election shall not have a vote until after his election. An outgoing officer or member of a Provincial Committee shall not have a vote after the election of his successor.

22.3 At each meeting of Sub-Committee Meetings

22.3.1 each member (including co-opted members) shall have the right to vote.

22.4 Except as provided in Rule 34 hereof where voting at elections is by show of hands, the President of each meeting of the Executive Committee or Branch Annual Meeting and at each Committee or sub-Committee of the Union or Branch shall, in addition to his deliberative vote, have and shall exercise the casting vote.


23. HONORARY VICE-President
 

23.1 Each Past President of the IDGU shall be an Honorary Vice-President and shall be entitled to attend the meeting of the Committee, if requested by the President, but shall not be entitled to vote in such capacity.

23.2 An Honorary Vice-President may be elected as a member of a Sub-Committee and if so elected shall be entitled to vote at all meetings of the Sub-Committee or Body to which he has been elected.


24. ANNUAL GENERAL MEETING OF THE UNION
 

24.1 The Committee shall hold an Annual General Meeting not later than the last day of March in each year on a date to be fixed by the Officers of the IDGU to deal with the following business:

24.1.1 To receive:

24.1.1.1 Minutes of the previous Annual General Meeting

24.1.1.2 Matters Arising from the previous Annual General Meeting

24.1.1.3 The President’s Statement

24.1.1.4 The Honorary Secretary’s Report

24.1.1.5 The Honorary Treasurer’s Report and Statement of Accounts

24.1.1.6 The Annual Reports and Statements of Account of the Branches (if any)

24.1.1.7 Notices of Motion as provided in Rule 31

24.1.1.8 Reports and recommendations from Committees and Sub-Committees

24.1.1.9 Reports and/or Minutes of Bodies listed in Clause 19.1 and/or reports of Representatives thereof.

24.1.2 To Elect:

24.1.2.1 The President

24.1.2.3 The Honorary Secretary

24.1.2.4 The Honorary Treasurer

24.1.2.5 IDGU Captain

(Vide Clause 20.2)

24.1.3 To Appoint:

24.1.3.1 Representatives as provided in Clause 19.1 hereof

24.1.3.2 Auditors

24.1.3.3 Committees and Sub-Committees as required.

24.1.4 To fix dates and venues for IDGU events.

24.1.5 To consider and decide on:

24.1.5.1 Any proposed Notice of Motion to this Constitution or other notices of motion all of which must be made in writing to the Honorary Secretary of the IDGU not less than fourteen days prior to the date of the meeting.

24.1.5.2 Any other relevant business submitted verbally by any member of the Union, or to defer it for further consideration by a future meeting.

24.1.5.3 Correspondence (if any)

24.2 Nominating Requirements

24.2.1 All nominations for the elections under Sub-Clause 24.1.2 or appointments under Sub-Clause

24.1.3 must be made in writing to the Honorary Secretary of the IDGU not less than fourteen days prior to the date of the meeting.

24.2.2 Nominations may be made by a Provincial Committee, by the Executive Committee or by two persons entitled to be present and vote at the Annual General Meeting.


25. ORDINARY GENERAL MEETING OF THE COMMITTEE
 

25.1 The Committee may hold an Ordinary General Meeting not later than the last day of November in each year on a date to be fixed by the Officers of the IDGU to deal with the following business:

25.1.1 To Receive:

25.1.1.1 Minutes of the previous Annual General Meeting and of Meetings of the Executive Committee and other Committees and Sub-Committees held since the last Annual General Meeting.

25.1.1.2 A financial report from the Honorary Treasurer including a report on the forecast outcome of the current financial year and a budget for approval of the income and expenditure for the forthcoming financial year.

25.1.1.3 Notices of Motion as provided in Rule 31

25.1.1.4 Reports from Team Captain

25.1.1.5 Reports and/or Minutes of Bodies listed in Clause 19.1 and/or reports of representatives thereto.

25.1.2 To consider and decide on:

25.1.2.1 Points submitted by the Executive Committee, or other Committees or Provincial Branch or individual members of Union for discussion.

25.1.2.2 Any Notice of Motion to amend this Constitution or other Notice of Motion all of which must be made in writing to the Honorary Secretary of the IDGU not less than fourteen days prior to the date of the meeting.

25.1.2.3 Any other relevant business submitted verbally by any Member of the Union or to defer it for further consideration by a future meeting.

25.1.2.4 Correspondence (if any)


26. SPECIAL GENERAL MEETING OF THE COMMITTEE
 

26.1 The Committee shall hold a Special General Meeting as required.

26.2 A special meeting of the Committee may be called at the request of two Officers of the IDGU or at the request of any three Provincial President stating the business to be considered. Such meeting shall be convened in accordance with Clause 28.1.

26.3 At least seven days notice shall be given of a Special Meeting. (Vide Clause 29.4)

26.4 The time and place at which such meeting is to be held shall be clearly stated on such notice and such notice shall also set forth the nature of the business proposed to be transacted thereat. This business only can be considered at such meeting.


27. ATTENDANCE AT MEETINGS
 

27.1 The following persons only shall be entitled to attend meetings of the Committee:

27.1.1 Officers of the IDGU

27.1.2 Trustees

27.1.3 Honorary Vice-President, if requested by the President.

27.1.4 Representatives of Provincial Committee as specified in Sub-Clause 17.1.6

27.1.5 Each Member entitled by virtue of this Constitution and these Rules and Bye-Laws to appear, or to be heard, before the Committee. In such cases, such Member or his or its representatives shall only be entitled to be present when the matter with which he is concerned is being enquired into.


28. CONVENING OF MEETINGS
 

28.1 Each meeting of Executive Committee shall be convened by the President or Honorary Secretary.

Notice for such meetings shall be issued by the Honorary Secretary or, in his absence, by such Officer as directed by the President or Honorary Treasurer.

28.2 Each meeting of Union Sub-Committees shall be convened by the appointed Convenor, the President, or the Honorary Secretary.

Notice for such meetings shall be issued by the Honorary Secretary or, in his absence, by such Officer as directed by the relevant Convenor, the President, or the Honorary Treasurer. Meetings of Selection Committees shall be convened by the President appointed thereof. Should the President of a Selection Committee be unavoidably absent the meeting of such Committee may be convened by the President at the request of the other selectors on such Committee.

28.3 Each meeting of a Branch Committee shall be convened by the Branch Chairman.

Notice of such meeting shall be issued by the Branch Honorary Secretary or other Branch Officer as directed by the Convenor. In the absence of the Chairman, meetings may be convened by the other Officer(s).

28.4 Each meeting of a Branch Sub-Committee shall be convened by the relevant Convenor appointed under Branch Bye-Laws.

Notice of such meetings shall be issued by the Branch Honorary Secretary or Treasurer or other Branch Officer as directed by the relevant Convenor.


29. NOTICE OF COMMITTEE MEETINGS AND BRANCH GENERAL MEETINGS
 

29.1 Fourteen days notice shall be given to each person entitled to attend or be represented at each meeting of the Committee and each Branch General Meeting and every such Notice shall be accompanied by the Agenda of the business to be transacted. Such notice shall clearly state the time at which and the place where such meeting is to be held.

29.2 If, however, in his opinion any business to be dealt with at a Special Meeting is urgent, the President of the IDGU or the Chairman of a Branch, as the case may be, may direct that less than fourteen days notice of a meeting be given but in no case shall less than seven days notice be given.


30. QUORUM
 

30.1 At each meeting of the Committee three persons, including an Officer present and entitled to vote, shall form a quorum.

30.2 At each meeting of a Branch an Officer of the Branch who is present, together with a number determined (to be specified in the Bye-Laws of the Branch) of delegates entitled to attend shall form a quorum.

30.3 At each meeting of a IDGU Sub-Committee the quorum shall be as set out in the Duties and Terms of Reference.


31. NOTICES OF MOTION
 

31.1 Every Motion to be proposed at the Annual General Meeting shall be proposed by the Executive Committee, a Provincial Committee or by two persons entitled to be present and to vote at such Union Meeting and notice thereof must be given in writing so as to reach the Honorary Secretary of the Union not less than twenty one days prior to such meeting.

31.2 Every Motion to be proposed at a Branch Meeting shall be submitted by the Provincial Committee of the Branch, or two persons entitled to be present and to vote at such Branch Meeting and the notice thereof must be given in writing not less than twenty one days prior to such meeting.

In order for the Notice of Motion to be considered each Motion shall be proposed and seconded by two persons entitled to be present and to vote at such Branch Meeting. (Vide Sub-Clause 3.1.16)

31.3 Every Motion to be proposed at a Branch Meeting which could be deemed to be of National relevance shall be circulated by the Provincial Committee which received the Motion to the other three Provincial Committee in time for inclusion on the Agenda for their Branch Annual General Meetings.


32. NOTIFICATION OF BRANCH OFFICERS AND DELEGATES AND REQUIREMENTS FOR MEETINGS OF COMMITTEE
 

32.1 Each Branch Honorary Secretary shall forward to the Honorary Secretary of the IDGU not later than fourteen days after the Annual Meeting of Delegates:

32.1.1 the respective names and addresses of Branch Officers.

32.1.2 Details of all Notices of Motion being submitted by the Branch to the Committee.

32.1.3 A copy of the Annual Report of the Branch submitted to and passed at the Branch Annual Meeting.(if any)

32.1.4 A copy of the Statement of Accounts of the Branch adopted at the Branch Annual Meeting.(if any)

32.2 Each Branch Honorary Secretary shall forward to the Honorary Secretary of the IDGU not later than twenty one days after the Branch Annual Meeting a copy of the Minutes of the Branch Annual Meeting and of each Special Meeting of the Branch held since the last Annual Meeting of the Committee.


33. VOTING (EXCEPTING ELECTIONS)
 

33.1 Each decision at every meeting of the Committee, Branch Annual Meeting, or any of their Committees or Sub-Committees shall be taken by a show of hands unless a poll is demanded or the President of the Meeting shall otherwise direct, when the voting shall be by secret ballot and the President shall appoint scrutineers from amongst those present.

33.2 A simple majority of those present using their franchise shall in all cases decide unless otherwise prescribed


34. VOTING AT ELECTIONS
 

34.1 At all meetings of the Committee, Branch Annual Meetings or at any meeting of their Committees or Sub-Committees the following voting procedure shall operate at elections:

34.1.1 One or more candidates for an equal number of vacancies.

The President shall declare such candidate or candidates elected.

34.1.2 Two candidates for one vacancy.

Voting shall be by show of hands and the candidate receiving the majority of votes of those present using their franchise shall be declared elected.

34.1.3 Three or more candidates for one vacancy.

Voting shall be by show of hands and the candidate receiving the majority of votes of those present using their franchise shall be declared elected. Should no candidate receive such majority the candidate receiving the least number of votes shall be eliminated and a further show of hands taken under the same conditions until only two candidates remain and a final show of hands shall then be taken in compliance with Sub-Clause 34.1.2.

34.1.4 In all other cases where there are a greater number of candidates for election than there are vacancies to be filled voting shall be by show of hands and the candidates receiving the greater number of votes to fill such vacancies shall be declared elected.

34.2 A simple majority shall, in all cases, decide unless otherwise prescribed.

34.3 The President shall appoint up to two persons attending the meeting to act as scrutineers.

34.5 In the event of a tie either for election or elimination there shall be a secret ballot for to decide that tie in accordance with Sub-Clause 34.6 If still a tie the matter shall be decided by lot.

34.6 Unless it is otherwise prescribed elections and co-options shall be effective until the next statutory meeting at which such elections form part of the Agenda.


35. ALTERATION OF CONSTITUTION OR RULES
 

35.1 To amend or add to any of the provisions hereof, either by way of addition, alteration, repeal or otherwise whatsoever, the consent of at least two thirds of the members of the Union present using their franchise shall be required.

35.2 Any motion to amend the Constitution must be proposed in accordance with Clause 34.1.


36. BYE-LAWS
 

36.1 The Committee shall have power from time to time to make such Bye-Laws as it considers necessary and to alter and repeal the same.

36.2 A Branch shall have power from time to time to make Bye-Laws governing their members in its Province but every such Bye-Law shall be subject to ratification by the Committee.

36.3 National Deaf Golf Championship in 36 holes is open with deaf golfers from the IDGU Membership and allows any non–Member of IDGU, deaf golfers who have official handicapped from their golf club Membership

 

36.4 All provisional Deaf Golf Championship in 18 holes is close but we can welcome any guest or non – resident player with IDGU EC’s permission.

 

36.5 Any member of IDGU must play more than one of two National Deaf Golf Championships with in 2 years term, and then can qualify to play for the Irish Deaf Golf Team.


37. DECISIONS
 

37.1 Provided that it is not in contravention of a decision by the members of the Union, the President, is empowered to make day to day decisions on matters which require urgent attention.

 
38. DRUG ABUSE
 

38.1 The IDGU in conjunction with the Department of Education of the Republic of Ireland and the Sports Council, and the Department of Education for Northern Ireland and the Sports Council for Northern Ireland is committed to eradicating drug abuse in sport. Any golfer or competitor in an Irish Championship or other meeting, or a player selected to represent Ireland must, if requested by an Official designated by the IDGU for the purpose of doping control, submit to a doping control test. Failure to do so will be taken as if a positive test result has been obtained and dealt with accordingly. Any person knowingly assisting or inciting others in the contravention of doping regulations shall be considered as having committed an offence against this rule and will be subject to disciplinary action.

 

39. DISSOLUTION OF THE UNION

39.1 The Union can be dissolved at an Annual General Meeting or Extraordinary General Meeting, with the consent of no less than two thirds of members present.

39.2 Upon Dissolution, the assets of the Union (after all proper debts and liabilities have been met) shall be passed to the Irish Deaf Sports Association who shall hold such assets on behalf of the Union for a period of five years.

39.3 Should the Union be reconstituted within five years, the assets shall be returned within five years, the assets shall be returned.

39.4Upon expiry of the five year period and the Association not having been reconstituted. The Irish Deaf Sports Association shall use the assets as they think fit

40. CODE OF ETHICS
 

40.1 The IDGU is fully committed to safeguarding the well being of its members.

 40.2 Every member in the Union should at all times show respect and understanding for the rights, safety and welfare of all.

40.3 They should conduct themselves in a way that reflects the principles of the IDGU and the guidelines contained in the

Code of Ethics and Good Practice for Children’s Sport in Ireland.



 

     

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